Job Description
Join our dynamic team in the heart of New Orleans as a Receptionist with strong data entry capabilities. We're seeking a polished professional to serve as the first point of contact for clients while maintaining accurate digital records. This hybrid role blends exceptional interpersonal skills with precise administrative support in a fast-paced environment. If you thrive in customer-facing roles and have a passion for data accuracy, we encourage you to apply.
Responsibilities
- Manage multi-line phone system and direct incoming calls to appropriate departments
- Perform daily data entry into CRM and accounting software with 99%+ accuracy
- Process incoming/outgoing mail and maintain organized filing systems
- Greet visitors, screen appointments, and coordinate meeting room logistics
- Assist with scheduling, travel arrangements, and vendor communications
- Generate weekly reports using Excel and maintain digital document archives
- Support HR functions onboarding paperwork and employee records management
Qualifications
- High school diploma or equivalent; associate degree preferred
- 2+ years receptionist experience with proven data entry proficiency
- Expertise in Microsoft Office Suite (Outlook, Word, Excel)
- Experience with CRM systems (Salesforce or HubSpot a plus)
- Exceptional written and verbal communication skills
- Ability to multitask in high-pressure situations while maintaining composure
- Attention to detail with strong organizational skills
- Professional demeanor with polished business appearance