Job Description
Join our dynamic team as a Night Shift Receptionist and become the welcoming face of our Oakland operations! We're seeking a dedicated professional to manage our front desk during evening hours, ensuring seamless operations and exceptional client experiences. This immediate opportunity offers competitive pay, comprehensive benefits, and a supportive work environment perfect for night owls seeking career growth.
As the first point of contact, you'll handle high-volume communications, manage scheduling systems, and maintain office efficiency while our day team rests. If you thrive in fast-paced settings and excel at multitasking, this role is your gateway to a rewarding administrative career in Oakland's thriving business district.
Responsibilities
- Manage incoming calls, emails, and visitor inquiries with professionalism during night shift hours
- Coordinate scheduling, calendar management, and meeting logistics for executive staff
- Process incoming/outgoing mail, deliveries, and office inventory management
- Maintain secure visitor access protocols and confidential document handling
- Provide comprehensive administrative support to night-shift teams and departments
- Oversee office equipment functionality and escalate maintenance needs promptly
- Prepare daily activity reports and handover documentation for day team transitions
Qualifications
- Minimum 1 year receptionist or customer service experience required
- Proficiency in Microsoft Office Suite and scheduling software
- Exceptional written/verbal communication skills and phone etiquette
- Ability to multitask in high-pressure environments with minimal supervision
- Strong attention to detail and organizational abilities
- Flexibility to work nights, weekends, and holidays as needed
- Valid California driver's license preferred
- Basic knowledge of office equipment (printers, scanners, phone systems)