Job Description
Join our dynamic team as the first point of contact for prestigious clients across Philadelphia. This hybrid role combines exceptional front-desk management with high-precision data processing responsibilities. You'll maintain a welcoming office environment while ensuring critical business data flows seamlessly through our systems. We offer competitive benefits, professional development, and a modern workspace in Center City.
Responsibilities
- Manage multi-line phone system with professional call routing and message handling
- Process 50+ daily data entries into CRM and financial systems with 99.9% accuracy
- Coordinate complex meeting schedules across 15+ departments using Outlook
- Handle confidential document processing including scanning, filing, and archiving
- Assist with office supply inventory management and vendor communications
- Support HR functions onboarding new hires with badge creation and equipment setup
Qualifications
- Minimum 2 years receptionist experience with proven data entry proficiency
- Expert in Microsoft Office Suite (Excel pivot tables, Word mail merge) and Google Workspace
- WPM typing speed of 60+ with 10-key calculator accuracy
- Exceptional time management skills competing competing priorities
- Associates degree in Business Administration or equivalent experience
- Experience with Salesforce or similar CRM systems preferred
- PHR certification or SHRM-CP a plus