Job Description
Join our award-winning team at Coastal Business Solutions as a Receptionist with specialized data entry skills. You'll be the first point of contact for our Virginia Beach headquarters, managing client interactions while maintaining accurate digital records. This hybrid role combines exceptional customer service with precise administrative support in a fast-paced corporate environment.
We offer competitive compensation, comprehensive benefits, and career advancement opportunities. If you thrive in dynamic settings and excel at multitasking, this is your chance to grow with us!
Responsibilities
- Manage multi-line phone system and direct 50+ daily calls with professional etiquette
- Perform accurate data entry into CRM and ERP systems (100+ records/day)
- Process incoming/outgoing mail and shipments with tracking protocols
- Coordinate meeting schedules across 15+ departments using Outlook
- Maintain digital filing systems with zero-tolerance for errors
- Assist with onboarding new hires (badge creation, IT setup)
- Support accounts payable/receivable invoice processing
- Manage office inventory and vendor relationships
Qualifications
- Minimum 2 years receptionist or administrative experience
- Proven data entry speed (8,000+ keystrokes/hour with 98% accuracy)
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Experience with CRM systems (Salesforce preferred)
- Exceptional communication and conflict resolution skills
- Ability to prioritize tasks in high-volume environments
- Associates degree in Business Administration or related field
- Notary public certification (or willingness to obtain)