Job Description
Are you a detail-oriented professional seeking an urgent hiring opportunity in the bustling city of Chicago? Apex Office Solutions is looking for a dynamic Receptionist to join our growing team immediately. In this pivotal role, you will be the first point of contact for our clients and employees, setting the tone for our company culture.
We offer a fast-paced environment, competitive benefits, and the chance to grow your career in administrative support. If you possess excellent communication skills and a professional demeanor, we encourage you to apply today!
Responsibilities
- Greet and Welcome: Provide a warm, professional greeting to all visitors, clients, and vendors at the front desk.
- Phone Operations: Answer and screen incoming calls, take detailed messages, and route inquiries to the appropriate departments efficiently.
- Mail and Distribution: Sort, distribute, and manage incoming and outgoing mail, packages, and deliveries with accuracy.
- Calendar Management: Schedule appointments, manage the executive calendar, and coordinate meeting rooms.
- Administrative Support: Assist with data entry, maintain office records, and prepare meeting materials.
- Office Maintenance: Monitor office supplies inventory and ensure the reception area remains organized and welcoming.
Qualifications
- Experience: Minimum of 1-2 years of experience as a Receptionist or in an office support role.
- Education: High school diploma or equivalent required.
- Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and basic computer skills.
- Communication: Superior verbal and written communication skills with a professional phone etiquette.
- Organization: Strong ability to multitask, prioritize tasks, and manage time effectively.
- Attitude: Must be punctual, reliable, and able to maintain strict confidentiality.