Job Description
Join our dynamic team in San Jose as a Receptionist with flexible scheduling! We're seeking a polished professional to serve as the first point of contact for our innovative tech hub. This part-time role offers adaptable hours (20-30 hrs/week) while maintaining a premium work environment. Ideal for candidates seeking work-life balance without compromising career growth.
As the face of our organization, you'll create exceptional client experiences while supporting critical backend operations. We provide comprehensive training and a collaborative atmosphere where your organizational skills shine. Perfect for students, parents, or professionals seeking flexible arrangements.
Responsibilities
- Manage front desk operations including visitor greeting, call routing, and mail distribution
- Coordinate executive calendars and meeting logistics across 3 departments
- Handle confidential correspondence and sensitive information with discretion
- Maintain digital filing systems and office supply inventory
- Support HR functions onboarding paperwork and documentation
- Collaborate with IT department for equipment troubleshooting
- Execute event coordination for office functions and client meetings
Qualifications
- 2+ years receptionist or administrative experience in tech/office environment
- Proficiency in Microsoft Office Suite (Outlook, Teams, Word)
- Exceptional verbal communication and conflict resolution skills
- Ability to multitask in fast-paced setting with competing priorities
- Professional demeanor with polished business presentation
- Flexibility to cover shifts between 8 AM - 6 PM (core hours 10 AM - 3 PM)
- High school diploma; Associate's degree preferred
- Experience with visitor management systems (e.g., Envoy)