Job Description
Welcome to Apex Professional Services, a dynamic company dedicated to excellence in client relations. We are currently seeking a highly organized and personable Receptionist to join our team in San Jose, CA. We pride ourselves on a culture that values flexibility and work-life balance, making this an ideal opportunity for someone looking for a flexible schedule while contributing to a high-impact environment.
As the face of our organization, you will play a crucial role in ensuring our visitors and clients feel valued and welcomed from the moment they arrive. If you are a proactive professional with excellent communication skills and a passion for customer service, we want to hear from you.
Responsibilities
- Greet and welcome visitors with a professional and friendly demeanor, managing the front desk operations.
- Answer and direct incoming phone calls efficiently, taking detailed messages when necessary.
- Handle incoming and outgoing mail, packages, and deliveries with accuracy.
- Perform basic clerical duties such as data entry, filing, and maintaining the reception area.
- Assist in scheduling appointments and managing the company calendar.
- Ensure the front desk is organized, presentable, and fully stocked with supplies.
- Provide administrative support to various departments as needed.
Qualifications
- Proven experience as a Receptionist or in a similar administrative role.
- Excellent verbal and written communication skills.
- Proficiency with office equipment (multi-line phones, printers, scanners).
- Strong organizational skills with the ability to multitask in a fast-paced environment.
- Ability to maintain a professional and polished appearance.
- Flexibility to adapt to changing schedules and priorities.
- Basic computer literacy and familiarity with MS Office Suite.