Job Description
Join our dynamic team at Oakland Innovations Group as an Administrative Assistant with exceptional data entry capabilities. In this pivotal role, you'll ensure seamless office operations while maintaining precise digital records. We're seeking a detail-oriented professional to support our executive team and enhance our organizational efficiency. Enjoy competitive benefits, flexible scheduling, and a collaborative environment in Oakland's thriving tech district.
Responsibilities
- Accurately input and maintain critical data in CRM and ERP systems with 99.5%+ accuracy
- Manage digital filing systems and ensure document integrity across platforms
- Coordinate executive calendars, travel arrangements, and meeting logistics
- Process invoices, expense reports, and financial documentation
- Generate weekly/monthly reports using advanced Excel functions and data visualization
- Onboard new employees with system training and orientation materials
- Support cross-functional projects through data analysis and administrative support
Qualifications
- 3+ years of administrative experience with 80%+ focus on data entry
- Expert proficiency in Microsoft Office Suite (Excel, Word, Outlook)
- Proven ability to maintain confidential information with HIPAA/GDPR compliance
- Experience with CRM systems (Salesforce preferred) and ERP platforms
- Excellent time management with demonstrated multi-tasking abilities
- Associate's degree or equivalent certification in Office Administration
- Strong written and verbal communication skills
- Ability to work independently with minimal supervision