Job Description
Are you a friendly, organized professional looking for a role that offers flexibility and growth? Apex Business Solutions is seeking a dedicated Receptionist to join our dynamic team in San Jose, CA. We pride ourselves on providing exceptional customer service and maintaining a welcoming environment for our clients and visitors.
In this role, you will be the first point of contact for our company, playing a crucial role in our daily operations. If you thrive in a fast-paced environment and enjoy connecting with people, we want to hear from you!
Responsibilities
- Greeting Visitors: Welcome guests warmly and manage the front desk operations with a professional and welcoming attitude.
- Phone Management: Answer incoming calls, screen inquiries, and route them to the correct departments or individuals.
- Scheduling & Admin: Handle calendar management, appointment scheduling, and assist with general administrative tasks such as filing and data entry.
- Communication: Draft and send emails, memos, and internal communications to ensure smooth office operations.
- Mail & Supplies: Sort and distribute incoming mail, packages, and couriers; monitor and restock office supplies as needed.
- Event Coordination: Support meeting room bookings and assist with the coordination of company events and visitor parking.
Qualifications
- Experience: Previous experience as a receptionist or in a customer service role is highly preferred.
- Communication Skills: Excellent verbal and written communication skills with a polished, professional tone.
- Organization: Strong multitasking abilities and the capacity to prioritize tasks efficiently in a busy environment.
- Software Proficiency: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic computer skills.
- Professionalism: High level of integrity, reliability, and the ability to work a flexible schedule as required.