Job Description
We are looking for a highly organized and professional Receptionist to join our dynamic team in Sacramento, CA. As the first point of contact for our clients and visitors, you will play a crucial role in creating a welcoming and efficient office environment. If you thrive in a fast-paced setting and possess excellent communication skills, we want to hear from you.
At Capitol Office Solutions, we pride ourselves on delivering exceptional service and maintaining a professional atmosphere. This is a fantastic opportunity to grow your administrative career within a stable and reputable company.
Responsibilities
- Manage the front desk reception area, ensuring a professional and welcoming atmosphere for all visitors and clients.
- Answer, screen, and redirect incoming calls with a polite and professional demeanor; manage the company switchboard.
- Greet visitors upon arrival and direct them to the appropriate personnel or meeting rooms.
- Handle incoming and outgoing mail, including courier services, package tracking, and distribution.
- Assist with general administrative tasks such as data entry, filing, and maintaining organized records.
- Coordinate travel arrangements and manage executive calendars, including scheduling meetings and taking minutes.
- Maintain office supplies inventory and place orders as needed to ensure smooth operations.
Qualifications
- High school diploma or GED required; Associate’s degree or certificate in Office Administration is preferred.
- Minimum of 1-2 years of professional experience in a receptionist or administrative support role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Exceptional verbal and written communication skills with a focus on customer service.
- Strong organizational skills and the ability to multitask in a busy, fast-paced environment.
- Must be reliable, detail-oriented, and able to maintain a professional appearance.