Job Description
Are you a detail-oriented professional looking for a rewarding career in office administration? Our client in Oakland, CA is seeking a highly organized Receptionist and Office Support Specialist to join their growing team immediately. This is an excellent opportunity to work in a dynamic environment where your skills will be valued.
Why Join Us?
- Immediate start available.
- Competitive hourly rate.
- Professional work environment.
- Opportunity for growth within the organization.
We are looking for a candidate who thrives in a fast-paced setting and can handle multiple tasks with ease.
Responsibilities
- Front Desk Management: Greet and welcome visitors warmly, manage the reception area, and direct inquiries appropriately.
- Communication: Answer, screen, and forward incoming phone calls in a professional and timely manner.
- Administrative Support: Handle general clerical duties including data entry, filing, and scanning documents.
- Mail & Distribution: Sort and distribute incoming mail, packages, and internal communications efficiently.
- Scheduling: Assist with scheduling appointments and maintaining the company calendar.
- Office Supplies: Monitor office supply levels and place orders as needed to ensure smooth operations.
- Event Coordination: Assist in organizing company events and meetings, including setup and cleanup.
Qualifications
- Experience: Minimum of 1-2 years of experience in a receptionist or administrative support role.
- Education: High school diploma or GED required.
- Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and basic computer skills.
- Communication: Excellent verbal and written communication skills with a professional telephone manner.
- Organization: Strong attention to detail and the ability to prioritize tasks effectively.
- Interpersonal: Friendly, approachable demeanor with a customer service-oriented mindset.
- Reliability: Punctual and dependable with a strong work ethic.