Job Description
Are you a detail-oriented professional seeking a Full-Time Receptionist position in the heart of New York City? Apex Corporate Solutions is looking for a dynamic Office Support Specialist to join our growing team.
We pride ourselves on providing exceptional service to our clients and partners. As the first point of contact for our visitors, you will play a crucial role in setting the tone for our company culture. We offer a collaborative environment, competitive benefits, and clear pathways for professional growth.
Responsibilities
- Manage the front desk operations, including answering multi-line phones and greeting visitors with professionalism and warmth.
- Handle incoming and outgoing mail, packages, and deliveries in an organized and timely manner.
- Assist with administrative tasks such as data entry, filing, and maintaining digital records.
- Schedule appointments and manage calendars for executive staff members to ensure efficient time management.
- Order office supplies and maintain a tidy, welcoming reception area.
- Coordinate internal meetings and prepare meeting rooms with necessary equipment.
- Act as a liaison between departments and external vendors.
Qualifications
- High school diploma or equivalent; Associate’s degree or further education preferred.
- Minimum of 2 years of experience in a receptionist or administrative support role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Strong verbal and written communication skills with a professional demeanor.
- Ability to multitask and prioritize tasks in a fast-paced, high-volume office environment.
- Professional appearance and strong customer service orientation.