Job Description
Are you a detail-oriented professional with a warm and welcoming personality? Apex Corporate Solutions is seeking a dynamic Receptionist to be the friendly face of our Houston office. We are looking for an organized individual who excels at multitasking and can maintain a high standard of professionalism in a fast-paced environment.
In this role, you will serve as the first point of contact for our clients and employees, ensuring a smooth and efficient front-office operation. You will have the opportunity to work in a collaborative culture that values innovation and employee growth.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Opportunity for professional development and advancement.
- Supportive and inclusive work environment.
If you are ready to kickstart your career in administrative support, we want to hear from you!
Responsibilities
- Front Desk Management: Greet visitors, answer multi-line phones professionally, and direct inquiries to the appropriate staff members.
- Communication: Handle incoming and outgoing emails, faxes, and mail with accuracy and timely distribution.
- Scheduling: Manage the company calendar, schedule meetings, book conference rooms, and coordinate conference calls.
- Administrative Support: Assist with data entry, filing, inventory management, and supply ordering.
- Customer Service: Provide exceptional customer service to clients and vendors visiting the office.
- Event Coordination: Assist in organizing company events, holiday parties, and team-building activities.
- Office Maintenance: Ensure the reception area and common areas are clean, organized, and presentable.
Qualifications
- Education: High school diploma or GED required; Associate’s degree preferred.
- Experience: Minimum of 1-3 years of experience in a front-desk or administrative support role.
- Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and basic computer literacy.
- Communication: Excellent verbal and written communication skills with a professional telephone manner.
- Organization: Strong organizational skills with the ability to prioritize tasks and manage time effectively.
- Appearance: Professional appearance and demeanor at all times.
- Software: Familiarity with CRM software (e.g., Salesforce, HubSpot) is a plus.