Job Description
Are you a highly organized and detail-oriented professional looking for a flexible part-time opportunity? Baltimore Executive Services is currently seeking a dedicated Administrative Assistant to support our growing operations in downtown Baltimore.
In this role, you will be the face of our office, ensuring smooth communication and efficient workflow. You will manage a variety of administrative tasks that allow you to utilize your organizational skills while contributing to a dynamic team environment.
Responsibilities
- Manage and maintain calendars, scheduling appointments, and coordinating meetings.
- Answer and screen incoming calls, redirecting them to the appropriate department or personnel.
- Prepare and edit correspondence, memos, reports, and presentations.
- Organize and maintain both physical and electronic filing systems.
- Handle incoming and outgoing mail, including couriers and freight.
- Assist with data entry, invoicing, and maintaining accurate records.
- Greet visitors and provide general information about the organization.
Qualifications
- High school diploma or equivalent; Associate's degree preferred.
- Proven experience as an administrative assistant or office clerk.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent verbal and written communication skills.
- Strong organizational and time management abilities.
- Ability to prioritize tasks and work independently with minimal supervision.