Job Description
We are seeking a highly organized and professional Receptionist / Office Support Specialist to join our dynamic team in Albuquerque, NM. As the face of our organization, you will play a crucial role in creating a welcoming environment for our clients and employees while managing the daily flow of operations.
In this full-time position, you will be responsible for managing the front desk, coordinating communications, and providing comprehensive administrative support to various departments. If you thrive in a fast-paced office setting and have a passion for customer service, we want to hear from you.
Responsibilities
- Manage the front desk reception area, ensuring a professional and welcoming atmosphere for all visitors and clients.
- Answer, screen, and direct incoming calls with a polite and efficient approach using multi-line phone systems.
- Receive and distribute incoming mail, packages, and deliveries in a timely manner.
- Perform data entry, maintain digital filing systems, and prepare internal reports.
- Coordinate meeting schedules, book conference rooms, and prepare necessary materials for internal meetings.
- Assist with inventory management of office supplies and place orders when necessary.
- Provide general administrative support to management, including expense reports and travel arrangements.
Qualifications
- High school diploma or equivalent required; Associate's degree in Business Administration is a plus.
- Minimum of 2 years of professional experience as a receptionist or in an administrative support role.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Excellent verbal and written communication skills with a professional telephone manner.
- Strong organizational skills with the ability to multitask and prioritize tasks in a busy environment.
- Ability to maintain confidentiality and exercise discretion at all times.
- Reliable transportation is required.