Job Description
Are you a proactive professional with a passion for exceptional customer service?
Apex Office Solutions is seeking a highly organized Receptionist to be the welcoming face of our Denver-based team. In this pivotal role, you will ensure smooth daily operations by managing incoming communications and supporting administrative functions in a fast-paced corporate environment.
As part of our growing office team, you will have the opportunity to showcase your organizational skills while contributing to a culture of excellence.
Why Join Us?
- Competitive hourly pay and comprehensive benefits package.
- Opportunity for professional growth and development.
- A collaborative and supportive work environment.
Responsibilities
- Front Desk Operations: Greet and welcome guests and clients with a warm, professional demeanor, ensuring a positive first impression of the company.
- Communication Management: Answer multi-line phone systems professionally, screen calls, take accurate messages, and route inquiries to the appropriate team members.
- Mail & Logistics: Sort, distribute, and manage incoming and outgoing mail, packages, and courier deliveries efficiently.
- Calendar Coordination: Schedule appointments, manage meeting room bookings, and maintain executive calendars to ensure optimal time management.
- Administrative Support: Assist the office staff with data entry, document filing, and maintaining accurate office records and databases.
- Office Supplies: Monitor office inventory and coordinate with vendors to ensure adequate stock of necessary supplies.
- Event Coordination: Support the organization of company events, including preparing materials and managing guest lists.
Qualifications
- Experience: Minimum of 2 years of professional receptionist or general administrative support experience.
- Education: High School Diploma or GED required; Associate’s degree in Business Administration or related field is preferred.
- Technical Proficiency: Strong working knowledge of Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Communication Skills: Excellent verbal and written communication skills with a focus on clarity, professionalism, and customer service.
- Organization: Strong multitasking abilities and the capacity to prioritize tasks in a dynamic, fast-paced environment.
- Interpersonal Skills: A friendly, approachable, and professional attitude with the ability to interact with diverse personalities.