Job Description
At Apex Solutions Inc., we pride ourselves on delivering exceptional service and maintaining a dynamic work environment. We are currently seeking a Receptionist and Office Support Specialist to join our team in Chicago. As the first point of contact for our clients and partners, you will play a crucial role in setting the tone for our company culture. We offer a competitive salary and a collaborative atmosphere where your contributions directly impact our success.
Responsibilities
- Front Desk Management: Greet all visitors warmly and professionally, manage the reception area to ensure it is tidy and welcoming.
- Communication Hub: Answer incoming calls, screen and route them appropriately, and take accurate messages for staff members.
- Administrative Coordination: Manage the company calendar, schedule appointments, and coordinate meeting rooms and equipment.
- Mail & Logistics: Sort and distribute incoming and outgoing mail, handle package deliveries, and coordinate with courier services.
- General Office Support: Assist with data entry, maintain filing systems, and track office supply inventory.
- Project Assistance: Support the administrative team with various ad-hoc projects and special events as needed.
Qualifications
- Experience: Proven experience as a Receptionist, Front Desk Officer, or in a similar administrative support role.
- Technical Proficiency: Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Communication Skills: Excellent verbal and written communication skills with a polished, professional demeanor.
- Organization: Strong organizational skills with the ability to multitask and prioritize tasks in a fast-paced environment.
- Education: High school diploma or equivalent required; Associate's degree in Business Administration is a plus.