Job Description
Join our dynamic team at InnovateTech Solutions as a Receptionist and Office Support Specialist! We're urgently seeking a professional and energetic individual to be the first point of contact for our clients and visitors. In this pivotal role, you'll ensure seamless office operations while representing our brand with excellence. If you thrive in fast-paced environments and excel at multitasking, this is your opportunity to make an immediate impact. Competitive compensation includes health benefits, paid time off, and career growth opportunities in San Jose's thriving tech hub.
Responsibilities
- Manage front desk operations including greeting visitors, answering multi-line phones, and directing inquiries
- Coordinate office logistics: scheduling meetings, managing calendars, and ordering supplies
- Maintain digital and physical filing systems with strict confidentiality protocols
- Assist with onboarding processes: preparing new hire packets and managing paperwork
- Support administrative tasks: data entry, document preparation, and report generation
- Collaborate with cross-functional teams to ensure smooth departmental operations
Qualifications
- Minimum 2 years of receptionist or administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel) and scheduling software
- Exceptional communication and interpersonal skills with professional demeanor
- Ability to multitask efficiently in high-pressure situations
- High school diploma or equivalent; associate degree preferred
- Strong organizational skills with attention to detail
- Flexibility to work occasional overtime during peak periods