Job Description
Join our dynamic team at Coastal Business Solutions as a Receptionist and be the welcoming face of our Virginia Beach headquarters! We're seeking a polished professional to manage front desk operations, ensuring exceptional client experiences while supporting our office's administrative backbone. This hybrid role blends in-person presence with remote flexibility, offering growth opportunities in a thriving coastal business environment.
Responsibilities
- Manage multi-line phone system, screening calls and routing inquiries to appropriate departments
- Greet and assist visitors with professionalism, scheduling meetings, and coordinating deliveries
- Maintain office supplies inventory, processing purchase orders and vendor communications
- Support HR and accounting teams with document management and data entry tasks
- Coordinate office calendars, scheduling appointments and managing meeting room logistics
- Uphold company safety protocols and maintain clean, organized reception area
Qualifications
- 2+ years of receptionist or administrative support experience required
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel) and scheduling software
- Exceptional communication skills with ability to handle diverse personalities
- Strong organizational skills with attention to detail in fast-paced environments
- Professional appearance and courteous demeanor representing company values
- Ability to multitask while maintaining composure under pressure
- High school diploma or equivalent; associate's degree preferred