Job Description
Join our dynamic team in Chicago as a Receptionist and be the welcoming face of our growing organization. We're seeking a polished, tech-savvy professional to deliver exceptional front-desk experiences while supporting daily office operations. This hybrid role blends in-person presence with digital coordination, making it perfect for a detail-oriented people person ready to thrive in a fast-paced environment.
Responsibilities
- Manage multi-line phone system with exceptional call routing and message-taking
- Coordinate visitor check-in and maintain secure visitor access protocols
- Schedule meetings and maintain executive calendars using Microsoft Outlook
- Process incoming/outgoing mail and manage office supply inventory
- Assist with document preparation, filing, and basic administrative tasks
- Support employee onboarding with badge issuance and workspace setup
- Collaborate with vendors for facility maintenance and supply procurement
Qualifications
- Associate's degree or 2+ years of receptionist/administrative experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional communication and interpersonal skills
- Experience with scheduling software (e.g., Calendly) and visitor management systems
- Ability to multitask while maintaining composure under pressure
- Strong attention to detail with organizational skills
- Professional demeanor with polished business appearance