Job Description
Join our dynamic team at Innovate Solutions Inc. as a Receptionist and be the welcoming face of our San Jose headquarters! We're seeking a polished professional to deliver exceptional customer service while supporting critical office operations. This role offers growth opportunities in a fast-paced tech environment with competitive benefits and a collaborative culture. If you thrive in multitasking scenarios and value creating positive first impressions, apply today!
Responsibilities
- Manage incoming calls and route communications to appropriate departments
- Greet visitors, screen candidates, and coordinate meeting schedules
- Handle incoming/outgoing mail, packages, and deliveries
- Maintain office supplies inventory and procurement processes
- Support HR functions including onboarding paperwork and documentation
- Assist with event coordination and conference room bookings
- Update and maintain digital filing systems and databases
Qualifications
- High school diploma or equivalent required; associate degree preferred
- 2+ years receptionist or administrative support experience
- Proficiency in Microsoft Office Suite and scheduling software
- Exceptional verbal/written communication skills
- Strong organizational abilities and attention to detail
- Professional demeanor with polished phone etiquette
- Ability to multitask in a fast-paced environment
- Basic knowledge of office equipment (copiers, scanners, etc.)