Job Description
Join our vibrant downtown Chicago team as a Receptionist and be the face of our dynamic organization. We're seeking a polished professional to deliver exceptional front desk experiences while supporting seamless office operations. This role offers growth opportunities in a collaborative environment where your organizational skills directly impact client satisfaction and team productivity.
Responsibilities
- Manage professional front desk operations including call handling, visitor greeting, and mail processing
- Coordinate meeting room bookings and maintain conference room schedules
- Support HR and administrative tasks including onboarding documentation and supply inventory
- Assist with vendor coordination and office equipment maintenance
- Uphold company brand standards through professional demeanor and polished communication
- Manage multi-line phone system with call routing and voicemail management
- Coordinate office events and employee recognition activities
Qualifications
- Minimum 2 years professional receptionist or administrative support experience
- Proven expertise in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional written and verbal communication skills
- Ability to multitask in fast-paced environments with competing priorities
- Professional appearance and polished customer service demeanor
- Strong attention to detail with organizational documentation systems
- Experience with scheduling software (e.g., Calendly, Doodle)
- High school diploma or equivalent; associate's degree preferred