Job Description
Join our dynamic team in Oakland as the face of our company! We're seeking a polished Receptionist to deliver exceptional front desk support in a fast-paced corporate environment. This pivotal role combines administrative excellence with client-facing charm, ensuring seamless operations and memorable first impressions. If you thrive in multitasking and value precision, this opportunity is your gateway to career growth in office administration.
Responsibilities
- Manage professional front desk operations including call routing, mail handling, and visitor coordination
- Support administrative functions: calendar management, travel arrangements, and document preparation
- Maintain office supplies inventory and coordinate facility maintenance requests
- Collaborate with department heads on scheduling, meeting coordination, and event logistics
- Implement company protocols for visitor security and confidential information handling
- Assist with onboarding processes including badge preparation and workspace setup
- Monitor office equipment performance and coordinate technical support when needed
Qualifications
- Minimum 2 years experience in professional receptionist or administrative support roles
- Expertise in Microsoft Office Suite (Outlook, Word, Excel) and scheduling platforms
- Exceptional verbal/written communication skills with polished phone etiquette
- Proven ability to manage competing priorities in high-volume environments
- Professional demeanor with strong attention to detail and organizational skills
- Ability to maintain confidentiality and exercise discretion with sensitive information
- Associates degree in Business Administration or related field preferred
- Proficiency with office equipment (multi-line phone systems, copiers, scanners)