Job Description
Join the Apex Horizon Solutions Team!
We are seeking a highly organized and welcoming Receptionist to be the face of our dynamic Los Angeles office. If you thrive in a fast-paced environment and enjoy providing exceptional customer service, we want to meet you. We offer a flexible schedule that allows you to balance work and life perfectly.
As a key member of our front office team, you will be responsible for creating a positive first impression for our clients and guests while managing our administrative operations.
Responsibilities
- Guest Management: Greet and welcome visitors with a professional demeanor, directing them to the appropriate person or area.
- Communication: Answer incoming phone calls professionally, screen inquiries, and route calls to the correct departments or take detailed messages.
- Administrative Support: Handle incoming and outgoing mail, manage the mailroom, and distribute packages efficiently.
- Calendar Management: Schedule meetings and appointments using company calendars, ensuring no conflicts arise.
- Office Maintenance: Maintain a clean and organized reception area, restock supplies, and ensure the lobby is welcoming.
- Data Entry: Perform general data entry tasks and update client databases as needed.
Qualifications
- Experience: Previous experience as a Receptionist or in a front desk role is preferred.
- Education: High school diploma or equivalent required.
- Skills: Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and standard phone systems.
- Communication: Excellent verbal and written communication skills with a friendly and professional tone.
- Organization: Strong attention to detail and the ability to multitask effectively in a busy environment.
- Flexibility: Willingness to work a flexible schedule, including weekends or evenings as required.