Job Description
Are you a highly organized professional with a warm and welcoming demeanor? Apex Corporate Solutions is looking for a dynamic Receptionist to join our vibrant team in New York City. We offer an immediate start for the right candidate, providing an opportunity to be the face of our organization while managing critical administrative functions.
In this pivotal role, you will serve as the first point of contact for clients and visitors, ensuring a seamless and professional experience. We value reliability, efficiency, and a proactive approach to customer service. If you are ready to start immediately and thrive in a fast-paced environment, we want to meet you.
Responsibilities
- Greet and welcome guests and visitors in a professional and courteous manner, managing the front desk operations.
- Answer, screen, and forward incoming phone calls while ensuring all messages are relayed accurately to the appropriate team members.
- Manage complex calendars, schedule meetings, and coordinate travel arrangements for executives.
- Handle incoming and outgoing mail, packages, and deliveries with strict discretion and attention to detail.
- Assist with data entry, filing, and maintaining organized office records and databases.
- Provide general administrative support, including preparing meeting materials and maintaining office supplies inventory.
- Ensure a clean, safe, and welcoming reception area at all times.
Qualifications
- High school diploma or equivalent required; Associate’s degree or further education preferred.
- Proven experience as a Receptionist or Front Desk Assistant (1-2 years preferred).
- Excellent verbal and written communication skills with a professional phone manner.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic computer skills.
- Strong organizational skills with the ability to multitask and prioritize tasks in a fast-paced environment.
- Exceptional interpersonal skills with a focus on customer service and problem-solving.
- Punctuality and a professional appearance are essential for this role.