Job Description
Welcome to Apex Office Solutions, where we pride ourselves on exceptional customer service and operational excellence. We are currently seeking a highly organized and personable Receptionist to join our growing team. This role serves as the face of our organization, managing front-desk operations for our Atlanta headquarters and supporting our North Carolina branch.
If you have a knack for multitasking, a professional demeanor, and a passion for making a great first impression, we want to hear from you.
What You Will Do:
- Manage the front desk, including greeting visitors, managing the lobby, and answering a multi-line phone system with professionalism.
- Screen and direct incoming calls and emails to the appropriate departments or individuals.
- Handle incoming and outgoing mail, packages, and couriers in a timely manner.
- Schedule appointments and manage the company calendar to ensure seamless operations.
- Assist with basic administrative tasks, including data entry, filing, and maintaining office supplies inventory.
- Create a welcoming environment for clients and employees alike.
Responsibilities
- Greet and welcome guests warmly, ensuring a positive first impression.
- Answer, screen, and transfer incoming calls promptly.
- Manage incoming and outgoing correspondence and deliveries.
- Schedule meetings and coordinate conference room usage.
- Perform light administrative duties such as filing and data entry.
- Maintain the cleanliness and organization of the reception area.
Qualifications
- High school diploma or equivalent required.
- Minimum of 2 years of experience as a Receptionist or in a general office support role.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook).
- Excellent verbal and written communication skills.
- Strong organizational and time-management skills.
- Ability to multitask in a fast-paced environment.
- Professional appearance and demeanor.