Job Description
Join a Dynamic Team in San Diego
Apex Corporate Services is seeking a highly organized and proactive Office Assistant to join our expanding team. We pride ourselves on delivering exceptional administrative support to our clients and are looking for a self-starter who thrives in a fast-paced environment. This is an immediate hire opportunity for a dedicated professional looking for long-term growth.
As the face of our office, you will be responsible for ensuring smooth daily operations, managing communications, and supporting our leadership team with various administrative tasks.
Responsibilities
- Front Desk Management: Greet visitors and clients with a professional demeanor, manage the reception area, and answer and direct incoming calls efficiently.
- Communication: Draft and distribute internal memos and external correspondence; respond to emails and inquiries in a timely and professional manner.
- Scheduling & Coordination: Manage calendars, schedule meetings, book conference rooms, and coordinate travel arrangements for staff.
- Documentation: Prepare, proofread, and edit documents, reports, and presentations using Microsoft Office Suite.
- Office Supplies: Monitor inventory levels of office supplies and place orders as needed to ensure operational efficiency.
- Data Entry: Maintain accurate digital and physical filing systems, ensuring confidential information is handled securely.
- Event Support: Assist in organizing company events, team-building activities, and client meetings.
Qualifications
- Education: High school diploma or GED required; Associate degree in Business Administration or related field preferred.
- Experience: Minimum 1-2 years of experience in an office support, administrative assistant, or receptionist role.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with CRM software is a plus.
- Communication: Excellent verbal and written communication skills with a focus on grammar and professionalism.
- Organization: Strong attention to detail with the ability to prioritize tasks and manage time effectively.
- Interpersonal: Professional, friendly demeanor with the ability to work well independently and as part of a team.
- Availability: Must be available for immediate start and able to work full-time hours (Monday-Friday).