Job Description
Welcome to Apex Business Solutions, a forward-thinking company based in the heart of Austin, Texas. We are currently conducting Urgent Hiring for a dedicated and professional Front Desk Receptionist. We pride ourselves on our collaborative culture and are looking for an organized individual to join our team.
This role offers a Flexible Schedule, allowing you to balance your professional responsibilities with your personal life. As the first point of contact for our clients and partners, you will play a crucial role in shaping our company’s image. If you are an experienced administrative professional looking for an exciting opportunity in Austin, we encourage you to apply.
Responsibilities
- Manage the Reception Area: Oversee the front desk, ensuring it is clean, organized, and welcoming for all visitors, clients, and employees.
- Communication Hub: Answer incoming phone calls professionally, route them to the correct department, and manage voicemail and email inquiries efficiently.
- Administrative Support: Handle incoming and outgoing mail, distribute faxes, and perform basic data entry and filing tasks.
- Scheduling: Assist with scheduling meetings, booking conference rooms, and coordinating appointments for the management team.
- Customer Service: Provide exceptional service to guests visiting the office and resolve any immediate inquiries or issues.
- Office Supplies: Monitor office supply inventory and place orders for replenishment to ensure smooth daily operations.
Qualifications
- Experience: Proven experience as a Receptionist, Front Desk Associate, or in a similar administrative role.
- Skills: Excellent verbal and written communication skills with a professional telephone manner.
- Technical Proficiency: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and basic office equipment.
- Organization: Strong time management skills and the ability to multitask in a fast-paced environment.
- Education: High school diploma or equivalent required; Associate degree or certificate in Business Administration is a plus.
- Flexibility: Ability to adapt to a flexible schedule, including potential evening or weekend shifts.