Job Description
Join our dynamic team as a Full-Time Receptionist at Tampa Bay Solutions Inc. in the heart of Tampa, Florida. We're seeking a professional, detail-oriented individual to serve as the first point of contact for clients and visitors. This role combines exceptional customer service with precise data entry responsibilities in a fast-paced corporate environment. If you thrive in multitasking environments and possess strong administrative skills, we encourage you to apply today!
Responsibilities
- Manage front desk operations including greeting visitors, answering multi-line phone systems, and directing inquiries
- Perform accurate data entry of client information, schedules, and correspondence into CRM and database systems
- Coordinate office calendars, meetings, and travel arrangements for executive staff
- Process incoming/outgoing mail and shipments with meticulous attention to detail
- Maintain organized filing systems (digital and physical) for confidential documents
- Assist with office inventory management and supply procurement
- Support HR functions including new hire onboarding documentation processing
Qualifications
- Minimum 2 years of receptionist or administrative experience with proven data entry proficiency
- Expert knowledge of Microsoft Office Suite (Outlook, Word, Excel) and CRM software
- Exceptional verbal/written communication and interpersonal skills
- High typing speed (60+ WPM) with 99% accuracy in data entry tasks
- Ability to multitask efficiently while maintaining professional demeanor
- Associate's degree in Business Administration or related field preferred
- Proficiency in handling confidential information with discretion
- Valid Florida driver's license and reliable transportation