Job Description
Join our dynamic team as a Receptionist at Pacific Northwest Solutions in the heart of Portland! We're seeking a detail-oriented professional to serve as the first point of contact for our clients and visitors. This full-time role combines exceptional customer service with precise data entry responsibilities in a fast-paced corporate environment. Enjoy competitive compensation, comprehensive benefits, and opportunities for career growth in one of Oregon's most vibrant cities.
Responsibilities
- Manage front desk operations including greeting visitors, answering multi-line phone systems, and directing inquiries
- Perform accurate data entry for client information, scheduling, and correspondence updates
- Coordinate office calendars, meeting room bookings, and travel arrangements for executives
- Process incoming/outgoing mail, packages, and office supplies inventory
- Maintain digital and physical filing systems with strict confidentiality protocols
- Assist with onboarding procedures including badge preparation and workspace setup
- Collaborate with administrative team on special projects and event coordination
Qualifications
- Minimum 2 years of professional receptionist or administrative experience
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel) and data entry software
- Exceptional verbal/written communication skills with polished professional demeanor
- Proven ability to multitask and prioritize in high-pressure situations
- Strong attention to detail with 99%+ data accuracy in previous roles
- Associate's degree or equivalent certification in office administration preferred
- Experience with CRM systems (Salesforce preferred) and office management software
- Ability to work flexible hours including occasional overtime