Job Description
Join our dynamic team as an Entry-Level Receptionist in the heart of Philadelphia! This role is perfect for motivated individuals starting their administrative career with a focus on data entry excellence. You'll be the face of our company, delivering exceptional client experiences while maintaining accurate digital records. We offer comprehensive training and growth opportunities for ambitious professionals looking to develop administrative expertise in a supportive environment.
Responsibilities
- Manage front desk operations including greeting visitors, answering multi-line phones, and directing inquiries
- Perform precise data entry for client records, inventory updates, and scheduling systems
- Coordinate office communications through email, phone, and digital platforms
- Support administrative staff with document preparation and filing systems
- Assist in coordinating meeting logistics and conference room reservations
- Maintain organized physical and digital record-keeping systems
- Process incoming/outgoing mail and manage office supply inventory
Qualifications
- High school diploma or equivalent; college coursework preferred
- Minimum 1 year experience with data entry or administrative tasks
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
- Exceptional attention to detail with 98%+ data accuracy
- Strong written and verbal communication skills
- Ability to multitask in a fast-paced environment
- Professional demeanor with customer service mindset
- Basic knowledge of office equipment (printers, scanners, phone systems)