Job Description
Join our dynamic team at Premier Administrative Solutions as a Receptionist in Philadelphia! We're seeking a polished professional to serve as the face of our organization, delivering exceptional first impressions while supporting seamless office operations. Enjoy a flexible schedule (Monday-Friday, 9am-5pm core hours with adjustable start/end times) in a collaborative environment where your contributions are valued. This hybrid role offers 3 remote days/week for optimal work-life balance.
Responsibilities
- Manage incoming calls, emails, and visitor inquiries with professionalism and efficiency
- Coordinate meeting room bookings, catering, and logistics for executive teams
- Maintain digital and physical filing systems with meticulous attention to detail
- Process incoming/outgoing mail, packages, and office supplies inventory
- Schedule and coordinate complex multi-departmental appointments and travel arrangements
- Support HR functions including new hire onboarding documentation
- Assist with ad-h administrative projects as requested by department heads
Qualifications
- Minimum 2 years professional receptionist or administrative experience
- Exceptional verbal/written communication skills with polished phone etiquette
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Experience with scheduling software (e.g., Calendly, Doodle)
- Ability to multitask in fast-paced environments with competing priorities
- Strong organizational skills with meticulous attention to detail
- Proven problem-solving abilities with customer-centric mindset
- Flexibility to adapt to changing schedules and last-minute requests