Job Description
Join our dynamic team at Apex Administrative Solutions as an Office Assistant with specialized data entry skills! We're seeking a detail-oriented professional to support our Los Angeles office operations. This hybrid role combines administrative excellence with high-volume data management, offering competitive compensation and growth opportunities in a collaborative environment. Ideal for candidates with 1+ years of experience who thrive in fast-paced settings.
Responsibilities
- Accurately input and maintain confidential client data in CRM systems with 99.5% precision
- Process 50+ daily transactions through Salesforce and QuickBooks platforms
- Coordinate office logistics including inventory management and supply procurement
- Manage digital filing systems with strict adherence to HIPAA/GDPR compliance
- Support department heads with scheduling, correspondence, and meeting preparation
- Generate weekly performance reports using Excel pivot tables and data visualization
- Train new hires on office protocols and data entry best practices
Qualifications
- Proven experience with high-volume data entry (10,000+ keystrokes/hour)
- Advanced proficiency in Microsoft Office Suite (Excel macros, Word formatting)
- CRM experience required (Salesforce or HubSpot preferred)
- Associate's degree in Business Administration or related field
- Exceptional attention to detail with error rates below 0.5%
- Ability to prioritize tasks in deadline-driven environments
- Basic knowledge of accounting principles and bookkeeping software
- Professional certification in Data Entry or Office Management a plus