Job Description
We are seeking a highly organized and professional Receptionist & Data Entry Specialist to join our dynamic team at Apex Corporate Services. In this pivotal role, you will serve as the first point of contact for our clients and visitors while managing critical administrative data entry tasks that drive our daily operations. We offer a competitive hourly rate and the assurance of weekly pay, ensuring you are compensated for your hard work without delay.
If you excel in fast-paced environments, possess exceptional attention to detail, and have a passion for administrative excellence, we want to hear from you. Join us in maintaining our reputation for outstanding service and operational efficiency.
Responsibilities
- Front Desk Management: Greet and welcome visitors with a professional demeanor, answer incoming phone calls, and direct inquiries to the appropriate team members.
- Data Entry & Accuracy: Efficiently input, update, and maintain accurate data in our CRM and internal databases with a focus on zero errors.
- Scheduling: Manage the company calendar, schedule appointments, and coordinate meeting rooms, including sending reminders.
- Mail & Communications: Sort and distribute incoming mail, packages, and courier deliveries promptly.
- Administrative Support: Assist with general office duties, including filing, photocopying, and preparing presentation materials.
- Inventory Management: Monitor office supply levels and place orders as needed to ensure smooth daily operations.
- Customer Service: Resolve visitor inquiries and address administrative concerns with a solution-oriented approach.
Qualifications
- Education: High School Diploma or GED required; Associate’s degree or relevant certification is a plus.
- Experience: Proven experience as a Receptionist or in a similar administrative support role.
- Technical Skills: Proficient in Microsoft Office Suite (Excel, Word, Outlook) and data entry software.
- Communication: Excellent verbal and written communication skills in English.
- Organization: Strong organizational skills with the ability to prioritize tasks and manage time effectively.
- Attributes: Professional appearance, friendly attitude, and a keen eye for detail.