Job Description
We are seeking a dedicated and detail-oriented Administrative Assistant to join our dynamic team in Los Angeles. This is an immediate hire position for a professional who thrives in a fast-paced environment and excels at managing complex schedules and office operations. If you are looking for a role where you can make a significant impact from day one, we want to hear from you.
Why Join Us?
At Apex Professional Solutions, we pride ourselves on our collaborative culture and commitment to employee growth. You will work with a supportive team that values your contributions and provides opportunities for advancement.
Responsibilities
- Schedule Management: Manage complex calendars, schedule meetings, and coordinate travel arrangements for executive leadership.
- Communication: Draft, proofread, and distribute internal and external correspondence, including emails and memos.
- Office Operations: Maintain the reception area, manage incoming calls, and handle incoming and outgoing mail.
- Record Keeping: Organize and maintain digital and physical filing systems, ensuring accurate data entry.
- Event Coordination: Plan and coordinate company events, team meetings, and conference logistics.
- Vendor Relations: Liaise with vendors and service providers to ensure office needs are met efficiently.
Qualifications
- Education: High school diploma or GED required; Associate’s degree preferred.
- Experience: Proven experience as an Administrative Assistant or in a similar support role (1-3 years preferred).
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Communication: Excellent written and verbal communication skills with a professional demeanor.
- Organization: Strong attention to detail and the ability to multitask in a dynamic environment.
- Availability: Must be available for immediate start.