Job Description
We are looking for a detail-oriented Administrative Assistant to join our dynamic team in New York City. This is an Immediate Hire position designed for a proactive professional who thrives in a fast-paced environment. We offer a flexible schedule to ensure you maintain a healthy work-life balance while delivering exceptional support to our leadership team.
In this role, you will be the cornerstone of our daily operations, managing complex calendars, coordinating high-level travel, and ensuring seamless communication across departments. If you possess a keen eye for detail and a passion for organization, this is the perfect opportunity to advance your career.
Responsibilities
- Manage and coordinate complex calendars, scheduling meetings, and handling internal and external correspondence.
- Prepare and edit correspondence, reports, and presentations using Microsoft Office Suite and Google Workspace.
- Coordinate domestic and international travel arrangements, including itineraries, flights, and accommodation bookings.
- Screen incoming communications, prioritizing urgent matters and routing them to the appropriate team members.
- Assist with data entry, filing, and maintaining accurate digital and physical records.
- Plan and organize company events, meetings, and team-building activities.
- Provide general office support, including answering phones and managing incoming mail.
Qualifications
- Minimum of 2-3 years of experience in a professional administrative or executive assistant role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Strong written and verbal communication skills with impeccable grammar.
- Demonstrated ability to multitask and prioritize tasks in a fast-paced environment.
- High level of professionalism and discretion when handling confidential information.
- Flexibility to adapt to changing priorities and schedules.