Job Description
Are you an organized professional ready to make an impact? Horizon Administrative Group is seeking a dedicated Receptionist & Data Entry Specialist to join our dynamic team in downtown San Diego. In this pivotal role, you will be the face of our company while ensuring our backend operations run smoothly through precise data management.
We pride ourselves on a collaborative, high-energy work environment where attention to detail is valued above all else. If you have a knack for multitasking and a passion for organization, we want to meet you.
Why Join Us?
- Competitive hourly pay and performance bonuses.
- Comprehensive health benefits package.
- Opportunities for professional growth and advancement.
- A modern, supportive office culture in the heart of San Diego.
Responsibilities
- Manage the front desk operations, greeting visitors with a professional and welcoming demeanor, and directing inquiries to the appropriate team members.
- Perform high-volume data entry tasks with 99% accuracy, maintaining up-to-date digital and physical records for all clients and employees.
- Answer and route incoming phone calls efficiently, taking detailed messages when necessary.
- Manage incoming and outgoing mail, packages, and deliveries with discretion.
- Schedule appointments and maintain the company calendar to ensure optimal staff utilization.
- Assist with basic bookkeeping tasks, including processing invoices and expense reports.
- Cross-train on administrative duties to support the wider office team during peak hours.
Qualifications
- High School Diploma or GED required; Associate’s degree in Business Administration is a plus.
- Proven experience in a receptionist or administrative support role.
- Advanced proficiency in Microsoft Office Suite (Excel, Word, Outlook) and data management software.
- Exceptional typing speed (minimum 45 WPM) and accuracy.
- Strong verbal and written communication skills with a polished phone etiquette.
- Ability to prioritize tasks effectively in a fast-paced, multi-tasking environment.
- Must be a reliable, self-starter with a positive attitude and professional appearance.