Job Description
We are seeking a highly organized and professional Receptionist & Data Entry Specialist to join our administrative team in Philadelphia, PA. This role is perfect for an individual who excels at multitasking, possesses a keen eye for detail, and thrives in a fast-paced office environment.
As a key member of our front office, you will serve as the first point of contact for our clients and partners, ensuring a welcoming atmosphere. Simultaneously, you will manage critical data entry tasks that support our daily operations, ensuring accuracy and efficiency in all records.
Why Join Us?
- Competitive hourly wage with flexible scheduling.
- Opportunity for growth within a dynamic organization.
- Modern office environment with a supportive team culture.
Responsibilities
- Front Desk Management: Greet visitors, answer multi-line phones, and direct inquiries professionally to ensure a seamless client experience.
- Data Entry: Accurately input, update, and maintain company databases, spreadsheets, and records with a focus on data integrity.
- Communication: Draft and proofread emails, memos, and internal correspondence; respond to client inquiries promptly.
- Organization: Manage incoming mail, sort and distribute packages, and maintain an organized filing system both physical and digital.
- Scheduling: Assist with calendar management, scheduling appointments, and coordinating meetings for senior staff.
Qualifications
- High school diploma or equivalent required; Associate’s degree in Business Administration preferred.
- Minimum of 1-2 years of experience in a receptionist or administrative support role.
- Proven typing speed of 45+ WPM with high accuracy.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace.
- Strong interpersonal skills with the ability to interact professionally with all levels of staff and clients.
- Ability to work independently and prioritize tasks in a busy environment.