Job Description
Are you a highly organized professional looking to make a significant impact in a dynamic corporate environment? Apex Solutions Group is currently seeking a dedicated Receptionist and Data Entry Specialist to join our Miami team. In this dual-role position, you will serve as the face of our company, ensuring a welcoming experience for all visitors while managing critical administrative data with precision.
We pride ourselves on a collaborative culture and offer a competitive compensation package, comprehensive health benefits, and ample opportunities for career growth. If you possess a knack for detail and thrive in a fast-paced setting, we encourage you to apply today.
Responsibilities
- Manage the front desk operations, including greeting guests, managing the switchboard, and directing incoming calls to the appropriate department.
- Execute high-volume data entry tasks with 100% accuracy, updating customer databases, processing invoices, and maintaining digital records.
- Sort and distribute incoming and outgoing mail, handle courier services, and manage office supplies inventory.
- Schedule appointments and coordinate meetings, ensuring calendars are organized and staff are briefed accordingly.
- Maintain a pristine and professional reception area, ensuring the lobby and common areas are welcoming and tidy.
- Assist with general office administration, including filing, document scanning, and preparing reports for management.
- Handle customer inquiries via email and phone with a focus on problem resolution and customer satisfaction.
Qualifications
- High school diploma or GED required; Associate’s degree in Business Administration preferred.
- Minimum of 2 years of experience in a receptionist or administrative support role.
- Proven proficiency in Microsoft Office Suite (Excel, Word, Outlook) and data management software.
- Exceptional typing speed of 45+ WPM with a focus on accuracy.
- Strong interpersonal communication skills and a professional, polished demeanor.
- Ability to multitask effectively and prioritize tasks in a high-volume, deadline-driven environment.
- Reliable transportation is required.