Job Description
Are you a detail-oriented professional looking for a rewarding Weekend Shift opportunity in the vibrant city of Tucson?
Apex Office Solutions is seeking a dedicated Administrative Assistant to join our high-performing team. In this role, you will play a pivotal role in ensuring our office operations run smoothly during our busy weekend hours. If you thrive in a fast-paced environment and possess exceptional organizational skills, we want to meet you.
Why Join Us?
Experience a work-life balance like no other with our flexible weekend schedule. We offer competitive pay, a collaborative culture, and the opportunity to grow your career within a stable organization.
Your Key Responsibilities:
- Calendar Management: Schedule appointments, meetings, and travel arrangements for management with precision and attention to detail.
- Communication Hub: Serve as the primary point of contact for internal and external stakeholders via phone and email.
- Document Control: Prepare, proofread, and distribute reports, memos, and correspondence with high accuracy.
- Office Operations: Maintain office supplies inventory, manage filing systems, and assist with basic accounting tasks or data entry.
- Event Coordination: Support weekend team events and client meetings by setting up the venue and managing logistics.
- Customer Service: Greet visitors and provide exceptional service to clients visiting the office.
Qualifications:
- Experience: Proven experience as an Administrative Assistant or in an Office Support role.
- Availability: Must be available to work weekends (Saturday and Sunday).
- Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Strong time management skills and the ability to prioritize tasks effectively.
- Education: High school diploma or equivalent required; Associate’s degree preferred.
Responsibilities
- Schedule and coordinate meetings and appointments.
- Manage incoming emails, phone calls, and correspondence.
- Prepare and edit documents, reports, and presentations.
- Maintain and organize office files and records.
- Assist with data entry and basic accounting tasks.
- Greet visitors and provide general office support.
Qualifications
- High school diploma or GED required.
- Minimum 1-2 years of administrative experience.
- Must be available to work weekends.
- Proficient in MS Office Suite (Word, Excel, Outlook).
- Strong attention to detail and organizational skills.
- Excellent interpersonal and communication skills.