Job Description
We are seeking a highly organized and professional Receptionist and Data Entry Specialist to join our dynamic team in Miami. This full-time position serves as the face of our company, welcoming guests while managing critical administrative data operations. If you excel at multitasking and have a keen eye for detail, we want to hear from you.
As a key member of our front office team, you will bridge the gap between our clients and our internal departments, ensuring smooth daily operations.
Responsibilities
- Greet all visitors and clients with a professional demeanor, directing them appropriately and managing the front desk reception.
- Perform accurate and high-volume data entry tasks into our CRM and accounting software, ensuring 100% data integrity.
- Manage incoming and outgoing correspondence, including emails, phone calls, and mail.
- Maintain and update physical and digital filing systems for easy document retrieval.
- Assist with scheduling appointments, managing calendars, and coordinating internal meetings.
- Handle basic payroll data entry and assist the finance team with invoice processing.
- Order and maintain office supplies and inventory levels.
Qualifications
- High School Diploma or equivalent; Associate’s degree in Business Administration preferred.
- Minimum of 2 years of experience in a receptionist or administrative support role.
- Proficiency in Microsoft Office Suite, particularly Microsoft Excel.
- Strong typing speed (minimum 45 WPM) and exceptional attention to detail.
- Excellent verbal and written communication skills.
- Ability to work independently in a fast-paced, multi-tasking environment.