Job Description
We are seeking a dynamic and detail-oriented Receptionist & Data Entry Specialist to join our team in the heart of Washington DC. This is an immediate hire opportunity for a proactive professional who excels at multitasking and maintaining high standards of accuracy in administrative tasks.
In this role, you will serve as the first point of contact for our clients, ensuring a welcoming atmosphere while managing critical data entry tasks. If you are looking for a stable career in a prestigious environment with competitive pay, we want to hear from you.
Why Join Us?
- Immediate Start: Onboard and begin contributing within days.
- Competitive Pay: $22 - $28/hour based on experience.
- Premium Location: Situated in a vibrant DC neighborhood with easy metro access.
- Growth Opportunities: Potential for career advancement within our administrative network.
Responsibilities
- Front Desk Management: Greet and direct visitors with professionalism, answer multi-line phone systems, and screen incoming calls to ensure efficient communication.
- Data Entry Operations: Process invoices, update client databases, and input confidential information with 99% accuracy and strict adherence to data privacy protocols.
- Calendar Management: Schedule appointments, coordinate meetings, and manage internal calendars to optimize team productivity.
- Document Management: Organize physical and digital files, scan documents, and maintain an efficient records system for easy retrieval.
- Customer Relations: Address inquiries from clients and vendors via email and in-person, resolving issues promptly and professionally.
- Office Support: Assist with mail distribution, coordinate catering, and maintain a clean and organized reception area.
Qualifications
- Education: High school diploma or GED required; Associate’s degree in Business Administration or related field preferred.
- Experience: Minimum of 1-2 years of experience in a receptionist or administrative support role, with proven data entry experience.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and experience with CRM software or database management systems.
- Typing Speed: Demonstrated ability to type at least 45 WPM with high accuracy.
- Communication: Excellent verbal and written communication skills, with a professional and polite demeanor.
- Reliability: Ability to work independently, manage time effectively, and meet deadlines in a fast-paced environment.