Job Description
Are you a highly organized professional seeking a role that balances professional growth with personal flexibility? Apex Business Solutions is looking for a dedicated Administrative Assistant to join our growing team in Portland, Oregon.
We are committed to fostering a supportive work environment where efficiency meets work-life balance. In this role, you will be the backbone of our daily operations, managing communications, scheduling, and documentation with precision.
Key Benefits:
- Flexible work schedule tailored to your lifestyle.
- Competitive hourly wage ($18-$25).
- Opportunity for professional development and growth.
- Modern, collaborative office environment in the heart of downtown Portland.
Responsibilities
- Manage complex calendars, scheduling meetings, and managing internal and external communications.
- Prepare, edit, and format high-quality documents, reports, and presentations using Microsoft Office Suite.
- Handle incoming correspondence via email and phone, ensuring prompt and professional responses.
- Assist with data entry, record keeping, and maintaining accurate digital and physical filing systems.
- Coordinate travel arrangements, including flights, accommodations, and itineraries.
- Support the executive team with ad-hoc projects and special events as required.
- Oversee office supplies inventory and vendor relations.
Qualifications
- High school diploma or GED required; Associate’s degree or certification in Business Administration is preferred.
- Minimum of 2-3 years of proven experience in an administrative or executive assistant role.
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Exceptional verbal and written communication skills with a strong attention to detail.
- Strong organizational skills with the ability to multitask in a fast-paced environment.
- Ability to maintain confidentiality and exercise discretion at all times.
- Valid driver's license and reliable transportation for occasional local travel.