Job Description
Are you a detail-oriented professional with a knack for organization? Apex Administrative Solutions is currently seeking a Receptionist & Data Entry Specialist to join our thriving team in New York City. This is an immediate hire opportunity for a self-motivated individual ready to make an impact in a fast-paced environment.
We offer a competitive salary, comprehensive benefits package, and a collaborative culture that values your contributions. If you excel at multitasking and maintaining high standards of accuracy, we want to hear from you.
Responsibilities
- Manage the front desk operations, including greeting visitors and answering multi-line phones with professionalism.
- Perform high-volume data entry tasks with 99% accuracy, updating databases and spreadsheets.
- Sort and distribute mail, packages, and internal communications efficiently.
- Assist with scheduling appointments and managing calendars for senior management.
- Create and maintain organized filing systems, both digital and hard copy.
- Handle customer inquiries via email and in person, escalating issues when necessary.
- Prepare meeting rooms and assist with event logistics as required.
Qualifications
- High school diploma or GED required; associate degree preferred.
- Proven experience in reception, administrative support, or data entry.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Fast and accurate typing skills (minimum 40 WPM).
- Excellent verbal and written communication skills.
- Ability to work independently and prioritize tasks in a busy office setting.
- Strong problem-solving skills and a customer-first mindset.