Job Description
Are you a detail-oriented professional looking for an immediate opportunity in a thriving coastal city? Our client in Long Beach is seeking a Receptionist and Data Entry Specialist to join their dynamic administrative team. This is a fantastic chance to work in a modern, fast-paced environment where your organizational skills will be valued.
In this role, you will serve as the first point of contact for visitors and clients, ensuring a welcoming atmosphere while managing essential office operations. We are looking for a self-starter who thrives in a role that combines customer service with precision data management.
Responsibilities
- Greet and Direct: Welcome visitors and guests with professionalism, ensuring they are directed to the appropriate personnel or waiting area.
- Phone Management: Answer incoming calls promptly and professionally, routing them to the correct extensions or taking detailed messages.
- Data Entry: Perform high-volume data entry tasks with a focus on accuracy, speed, and strict attention to detail.
- Document Management: Organize, file, and maintain both physical and digital records in an efficient and secure manner.
- Scheduling: Manage calendars, schedule appointments, and coordinate meetings for the management team.
- Office Support: Assist with general office duties, including mail sorting, supply management, and preparing meeting materials.
Qualifications
- Experience: Minimum of 1-2 years of experience as a Receptionist or in a similar administrative support role.
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and data entry software.
- Typing: Fast and accurate typing skills (minimum 35 WPM) required.
- Communication: Excellent verbal and written communication skills with a professional telephone manner.
- Education: High school diploma or GED required; Associate’s degree or certificate in Office Administration is a plus.
- Character: Must be reliable, organized, and able to work independently with minimal supervision.