Job Description
Are you looking for a rewarding career in Administrative Services? Horizon Administrative Group is currently seeking a motivated Entry Level Receptionist and Data Entry Specialist to join our team in the heart of Chicago. In this role, you will play a pivotal part in ensuring our daily operations run smoothly while maintaining a professional image for our clients.
As a Receptionist, you will be the first point of contact for our visitors, managing the front desk with efficiency and warmth. Simultaneously, your Data Entry skills will be crucial in maintaining accurate digital records and supporting our administrative team. We value attention to detail and offer a comprehensive training program for those eager to grow.
Responsibilities
- Front Desk Management: Greet and welcome guests with a professional demeanor, answer multi-line phone systems, and direct inquiries to the appropriate department.
- Data Entry: Accurately input, update, and retrieve information from digital databases with a focus on speed and precision.
- Administrative Support: Schedule appointments, manage calendars, and coordinate meetings for senior staff members.
- Document Management: Organize, file, and maintain physical and electronic documents in compliance with company protocols.
- Customer Service: Address client inquiries via email and in-person, resolving issues promptly and professionally.
- Inventory Control: Monitor office supplies and place orders as needed to ensure the workspace is fully equipped.
Qualifications
- Education: High school diploma or GED required; Associate’s degree in Business Administration is a plus.
- Experience: No prior professional experience required; we provide on-the-job training for our Entry Level candidates.
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic computer literacy.
- Communication: Excellent verbal and written communication skills with a friendly and approachable tone.
- Organization: Strong organizational skills and the ability to multitask in a fast-paced office environment.
- Reliability: Punctuality and a strong work ethic are essential for this role.