Job Description
Join a dynamic team where your organizational skills make a real impact.
We are currently seeking a highly organized and professional Receptionist and Data Entry Specialist to join our Long Beach, CA office. In this role, you will be the first point of contact for our clients and play a crucial part in maintaining our administrative efficiency. If you are looking for an immediate hire opportunity with a growing company, we want to hear from you.
Responsibilities
- Front Desk Management: Greet and welcome visitors with a professional demeanor, manage the reception area, and direct inquiries to the appropriate staff members.
- Data Entry Excellence: Perform high-volume, high-accuracy data entry tasks using various software platforms to maintain our client database.
- Phone Support: Answer incoming calls professionally, screen callers, and take accurate messages or route calls to the correct department.
- Administrative Support: Handle incoming and outgoing mail, package deliveries, and maintain office supplies inventory.
- Scheduling: Assist in scheduling appointments and managing the company calendar to ensure smooth operations.
- Document Management: Organize, file, and digitize physical and electronic documents for easy retrieval.
Qualifications
- Experience: Minimum of 1-2 years of experience in a receptionist or administrative support role.
- Skills: Proficient in Microsoft Office Suite (Excel, Word, Outlook) and data entry software.
- Typing Speed: Proven typing speed of 45+ WPM with exceptional attention to detail.
- Communication: Excellent verbal and written communication skills with a professional phone manner.
- Education: High school diploma or GED required.
- Reliability: Ability to work independently and manage time effectively in a fast-paced environment.