Job Description
We are currently seeking a highly organized and detail-oriented Weekend Administrative Assistant to join our growing team in Los Angeles. In this pivotal role, you will be responsible for managing our data entry operations and ensuring smooth weekend office workflow. If you excel in a fast-paced environment and are available to work weekends, we want to hear from you.
As a Weekend Admin Assistant, you will serve as the first point of contact for our weekend clients and employees, ensuring that our administrative standards remain high even outside of standard business hours. We offer a competitive pay rate and a supportive work environment.
Responsibilities
- Accurately input and verify data into various databases, spreadsheets, and CRM systems with a focus on data integrity and speed.
- Manage and maintain physical and electronic filing systems, ensuring documents are organized and easily retrievable.
- Answer incoming phone calls and emails during weekend hours, directing inquiries to the appropriate department or personnel.
- Prepare, proofread, and format reports, correspondence, and presentations as needed.
- Coordinate and schedule weekend meetings and appointments, including calendar management and reminders.
- Assist with inventory management and basic office supply replenishment.
- Perform general clerical duties to support the administrative team.
Qualifications
- High school diploma or GED required; Associate’s degree or certification in Business Administration is a plus.
- Minimum of 1-2 years of experience in administrative support, data entry, or office management.
- Proficient in Microsoft Office Suite (Excel, Word, Outlook) with advanced Excel skills preferred.
- Typing speed of at least 40 WPM with a high degree of accuracy.
- Must be available to work weekends (Saturday and/or Sunday) on a consistent schedule.
- Strong attention to detail and the ability to multitask in a dynamic environment.
- Excellent verbal and written communication skills.