Job Description
We are currently seeking a highly organized and professional Receptionist and Data Entry Specialist to join our dynamic team in New York City. This is an immediate hire opportunity for a detail-oriented individual who thrives in a fast-paced corporate environment. As the face of our company, you will manage front-desk operations while ensuring the accuracy and integrity of our digital records. If you possess exceptional administrative skills and a proactive attitude, we invite you to apply today.
Key Benefits:
- Competitive hourly wage with performance bonuses.
- Comprehensive health, dental, and vision insurance.
- Paid time off and holiday schedule.
- Professional development and growth opportunities.
Responsibilities
- Manage the front desk reception area, greeting visitors warmly and directing inquiries to the appropriate department.
- Perform high-volume data entry of client information, invoices, and correspondence into our CRM and accounting software with 100% accuracy.
- Answer and screen incoming calls, routing them efficiently while taking detailed messages.
- Manage the daily calendar, scheduling meetings and appointments for senior management.
- Sort and distribute incoming mail, packages, and courier deliveries.
- Assist with general administrative duties including filing, photocopying, and expense reporting.
- Update and maintain office databases and inventory records.
Qualifications
- High school diploma or GED required; Associate's degree preferred.
- Minimum of 2 years of experience in a receptionist or administrative support role.
- Proven proficiency in Microsoft Office Suite (Excel, Word, Outlook) and data entry software.
- Must be able to type accurately at a speed of 45+ WPM.
- Excellent verbal and written communication skills.
- Strong organizational skills with the ability to multitask in a busy environment.
- Professional appearance and demeanor.