Job Description
Are you an organized professional looking for a stable, local opportunity in the heart of Texas?
Apex Office Solutions is currently seeking a detail-oriented Administrative Assistant to join our dynamic team in Austin. In this role, you will be the backbone of our daily operations, ensuring that our office runs efficiently and our team stays focused on what matters most.
We are looking for a candidate who thrives in a fast-paced environment and possesses a proactive approach to problem-solving. If you are ready to advance your career in administrative support, we want to hear from you.
Responsibilities
- Manage incoming communications, including emails, phone calls, and visitors, with a professional and welcoming demeanor.
- Schedule and coordinate meetings, including booking conference rooms, preparing agendas, and setting up video conferences.
- Prepare and proofread documents, reports, presentations, and correspondence to ensure high-quality standards.
- Maintain and organize digital and physical filing systems to ensure easy retrieval of information.
- Assist in inventory management for office supplies and equipment, placing orders as needed.
- Process invoices and handle basic bookkeeping tasks to support the finance department.
- Act as the primary point of contact for vendors and service providers.
Qualifications
- High school diploma or GED required; Associate’s degree or certificate in Office Administration preferred.
- Minimum of 2-3 years of professional experience in an administrative or office support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent written and verbal communication skills in English.
- Strong organizational skills with the ability to multitask and prioritize tasks effectively.
- Ability to maintain strict confidentiality and exercise sound judgment in professional settings.